New Hire Paperwork
Work Study and General Fund
- The New Student Employee Orientation & FERPA are both you and your students responsibility to check their quiz scores. Students are required to complete this before they start working. You can access the quizzes with the student by scrolling to the end of the page, until there are two buttons visible for you to click and access.
- Complete the Application Form with your student according to their Funding and Eligibility status.
- Once the policies and application form has been completed. The student is responsible to submit the forms to our staff at careerandtransfer@highline.edu.
- The student should schedule an appointment with our Specialist. It is required to schedule an appointment for the I-9 and documentation process. Book your appointment here!
- Submit your Policies and Application form to us if you have not already.
- Bring your documents. View the list of acceptable documents here. Our staff will assist you with the additional documents you have to complete( W-4, I-9 etc.) in person. Not sure which documents to bring? Call us at (206) 592- 4555 to have a representative speak with you or the student. Feel free to contact us at careerandtransfer@highline.edu.
Supervisor and Student Guide
Your responsibility as supervisor, is to provide your new student hires the following:
Application Forms
2023-2024 WorkFirst Application Form
2023-2024 Onboarding General Fund Form
2023-2024 Onboarding Work Study Form
Book your Appointment
Required Documents
It is important to come prepared to your new onboarding appointment. Use this checklist to prep yourself as a new student hire:
Note: Only original and unexpired documents will be accepted.
Returning Student Employees
Students who have worked previously as a student worker at Highline College fall under the Returning category. Once the student has been hired for a different position on campus, an application form without the policies page, must be completed with the supervisor and sent back to our office in Building 6-164 or by email at careerandtransfer@highline.edu.
2023-2024 WorkFirst Application Form
2023-2024 Returning General Fund Form
2023-2024 Returning Work Study Form
Reminder: If there has been over a six month lapse in campus employment, we advise to follow the steps of a new onboarding student.
- The supervisor and student(s) are required to fill out the application form for this year.
- The student must show their class schedule(6 credit requirement for eligibility).
For assistance with returning student employee paperwork, please contact us at careerandtransfer@highline.edu.
New Student Employee Orientation & FERPA
The New Student Employee Orientation is designed for student employees to enhance skills, such as, customer services, professionalism and essentials to become a successful student employee on campus. The training will also show student employees how to submit time sheets, work study policies and FERPA.
Student Employee quizzes are required before the first day of work. Only new student hires should complete this step and work with their supervisor on its completion.
Background Checks
Some volunteers may now be subject to a background check. Background checks are required for those persons who work unsupervised with students or vulnerable persons, have access to confidential information and records, have access to cash or financial and accounting information, or have unsupervised access to building and/or security information. Exceptions to the required background check apply if the volunteer is a minor, a Highline College international student without a Social Security Number, or if the student is performing an internship in conjunction with their program of study.
Background Check for Student Employees
Human Resources do not typically run background checks on a student employees. They are only run, in position specific circumstances and they have to be requested by the supervisor. They can not be ran for existing employees, only new. The Executive Director of Human Resources will have to review and approve the reason for the background check. For the Student Employee Health Care Information; please refer to the Information Sheet or contact Human Resources with any questions.